Photographer & Client Agreement
Thank you for giving me the opportunity to take your portraits! I look forward to learning more about you and, more importantly, to provide you with great pictures! This agreement contains the entire understanding between DeGroot Film Co. LLC and the client. It supersedes all prior and simultaneous agreements between the parties.
Model Release: DeGroot Film Co. LLC owns all rights to the pictures taken during your session. The client gives the unrestricted right to use and publish photos of the client, and agrees to release all claims to profit that may arise from the use of the image. The photographer’s uses for your images may include, but are not limited to, promotional displays, brochures, business cards, exhibitions, editorial use, social media albums, books, newsprint, and magazines. Both parties must agree upon any exceptions at the time of booking, in writing.
You have the right to publish your pictures through social media (Facebook, etc.) as long as they have not been altered in any way, including, but not exclusive to, color, crop and text. Please provide a link to facebook.com/degrootfilmco on each image. Photos that do not follow these guidelines will be reported to the website’s administration for copyright infringement. The client is responsible for his/her family and friends being aware of this policy, and will be held responsible for any infringement of this policy. The client may obtain prints or digital copies of the photographs for personal use only, and shall not sell said prints or publish them commercially without the written consent of the photographer.
Limit of Liability: In the event that the photographer has an emergency or condition that will disable her from taking pictures, the said photographer will make every effort to reschedule your photography appointment to the client’s convenience. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of the photographer. If the photographer cannot reschedule your appointment due to a cancellation on the photographer’s fault, your total payment, including your deposit will be refunded to you within two weeks. Additional prints and digital copies of your photographs will be available for 30 days after your session. After this 30 days, the photographer is not liable for loss of files or data.
Physical Liability: Clients are responsible for their conduct at all times. Any breakage or damage to equipment or studio contents by the clients or their guests is the sole financial responsibility of the clients. Clients agree to hold DeGroot Film Co. LLC harmless for any injuries or damages sustained preceding, during, and immediately following a session.
This includes traveling to and from the session locations. I want you to have a fun and relaxing session, so please tell me if you are uncomfortable with any request for poses, outfits, locations, etc.
Charges: Your session fee pays for the photographer’s session time, maintenance of equipment and software, props, and post-processing touch-ups and edits. If the session location is farther than 20 miles from the photographer’s home, a travel reimbursement may be necessary. Any travel cost will be decided upon by both parties, in writing, before the session, and will be used to cover the fuel cost to and from the session. Your session fee does not include prints. Once paid, session fee is non-refundable. Any retainer fees are non-refundable as well.
DeGroot Film Co. LLC recommends paying in cash, money order, or certified check for deposits and final balances. However, In the event of choosing to pay by personal check for your deposit or final balance, the client will be held responsible for the following amounts should their personal check bounce or not clear: 1) the amount of the personal check written; 2) any service/overdraft fees DeGroot Film Co. LLC incurs as a result of the clients bounced personal check; and 3) a $50.00 handling fee to DeGroot Film Co. LLC for time involved in dealing with a bounced personal check. Please note: Gallery/images will not be released until these fees are paid in full.